Expense policy checker
Before you approve a claim, lists the lines over the limit, without receipts or possibly duplicated, with what your policy says.
How it works
For a claim waiting for you, the agent lists line by line what Expense’s rules found (over the limit, missing receipt, filed late, possible duplicates) and adds what your company’s written expense policy says about those expenses, then briefs you.
About 2 credits per claim
What it reads
- Claims waiting for your approval
- Your company’s expense policy
When it starts
- When an approver asks it to check a claim
What it can do
- Brief the approver
What it never does
- Approve, reject or change a claim
Safe by design
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Expense policy checker do?
For a claim waiting for you, the agent lists line by line what Expense’s rules found (over the limit, missing receipt, filed late, possible duplicates) and adds what your company’s written expense policy says about those expenses, then briefs you.
Can the Expense policy checker change data on its own?
No. It never does the following: approve, reject or change a claim.
How much does the Expense policy checker cost?
About 2 credits per claim. Credits are a paid add-on to any flowwork.ai plan at ₹100 (US$ 1.19) per 1,000 credits, and new companies get 500 free trial credits for 30 days.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Reads a receipt photo or PDF on your claim and fills the expense line: date, merchant, amount, GST and category.
Answers “How do I…?” from the flowwork help guide in a few steps and opens the right screen. It only shows screens you already have access to.
Answers leave balance, payslip, holiday and policy questions from the employee’s own records. Drafts leave requests and waits for the employee to confirm.