Expense claims, checked against policy and approved on time
FlowExpense replaces reimbursement emails and helpdesk tickets: employees add expenses with receipts, the company's policy is checked as they type, and claims go to the manager and finance with reminders until they are decided.
Category types: amount, mileage, per day
Users free
Employee record shared with HR
Below Zoho Expense
Reimbursements by email
- Bills sent as attachments or tickets, then lost in threads
- Limits checked by hand, if at all
- The same bill claimed twice without anyone noticing
- Nobody knows who is holding a claim or for how long
Claims with the policy built in
- Every expense line carries its receipt, category and amount
- Limits, receipt rules and filing windows checked before submit
- Approvers see policy flags at the top of the claim
- Each step is tracked, with daily reminders to approvers
What FlowExpense does
Everything below is available in the product today.
Claims
From any phoneAdd expense lines with one or more receipts (photo or PDF), save a draft, submit when ready and follow each approval step.
Policies
Per companySet limits per line, per day and per month, when a receipt is required and how long employees have to file - by grade, department, location and employment type.
Categories
Amount, mileage, per dayTravel, food, internet and more as amount categories; mileage as distance times your rate per vehicle; allowances per day.
Approvals
Manager, then financeClaims go to the reporting manager, an optional step above an amount, then finance. Approvers can approve part of a line, send back or reject.
Reminders
Nothing waitsEmployees get an email at each decision; approvers get one daily list of claims waiting for them.
All claims
For financeEvery claim in the company with filters by status, department, category and date, totals, and export of claims or expense lines.
A claim in FlowExpense
Add expenses
Pick the category, enter the amount and attach the receipt; policy checks run as you type.
Submit
The claim gets a number and goes to the approvers your policy sets.
Approve
Manager and finance approve, approve part, send back or reject - with reminders.
Export
Finance exports approved claims and expense lines for payment and accounts.
Works with the rest of flowwork.ai
Built for
Employees
File a claim in a minute from the phone and see where it is.
Managers
Approve from one list with the policy flags in front of them.
Finance
Set the rules once, review every claim and export for accounts.
FlowExpense pricing, 30%+ below Zoho
Per month, billed annually, excluding taxes. Free plan to start.