Buy with approvals, pay only for what was ordered and received
FlowProcure takes a purchase from request to bill: people ask for what they need, the right people approve it, buyers compare quotes and send the purchase order, and the bill is matched with the order and the goods receipt in FlowBooks before anyone pays.
Fees for requesters, receivers and vendors
Documents matched: order, receipt and bill
Reports with CSV and Excel download
Users free, with requesters free
Purchases run on emails, calls and spreadsheets
- Requests come in on chat and email, with no record of who approved them
- Quotes are compared by hand, and the cheapest one is hard to prove
- Bills are paid without checking what was ordered and received
- Budgets are checked after the money is spent
One flow from request to bill
- Purchase requests go to the right approvers by amount, department, category and vendor
- RFQs to several vendors, with their quotes side by side
- Purchase orders with GST worked out, emailed to the vendor as a PDF
- Bills matched with the order and receipts in FlowBooks; mismatches need a second person
What FlowProcure does
Everything below is available in the product today.
Vendors
Checked before you buyKeep every vendor with their GSTIN checked, documents, bank details and contracts. Bank details are checked by a second person, and contracts remind you before renewal.
Vendor portal
No password neededVendors sign in with a code sent to their email. They update their own profile, send quotes, acknowledge purchase orders and send invoices. Vendors are free and unlimited.
Purchase requests
Approved by the right peopleAnyone in the company can ask for goods or services. Approval rules send each request to the right people by amount, department, category and vendor.
RFQs and quotes
Compare before you buySend one RFQ to several vendors. Vendors reply through the vendor portal, and buyers see the quotes side by side before choosing.
Purchase orders
With GST worked outTurn an approved request or a chosen quote into a purchase order. GST is worked out, the PDF is emailed to the vendor, and changes are saved as new versions.
Goods receipts
What actually arrivedRecord what was received against the order, including part deliveries and rejected items. Goods receivers are free users.
Bills and 3-way match
In FlowBooksBills are matched with the purchase order and goods receipts in FlowBooks. A bill that doesn't match needs a second person before it goes ahead, and payments are made in FlowBooks.
Budgets and rate contracts
Spend kept in lineSet budgets by department and category; they are checked when requests and orders are submitted. Rate contracts keep agreed prices, so you can order from them without an RFQ.
Dashboard and reports
Spend you can seeA dashboard for buyers and finance, a vendor scorecard for on-time delivery, quality and bill accuracy, and 7 reports you can download as CSV or Excel.
From request to bill
Request
An employee asks for what they need; budget is checked when they submit.
Approve
Approval rules send it to the right people by amount, department, category and vendor.
RFQ
The buyer asks several vendors for quotes and compares them side by side.
Order
A purchase order with GST goes to the vendor as a PDF; the vendor acknowledges it.
Receive
Goods are received, including part deliveries and rejected items.
Bill
The bill is matched with the order and receipts in FlowBooks, then paid from FlowBooks.
Works with the rest of flowwork.ai
Built for
Purchase teams
RFQs, quote comparison, purchase orders and rate contracts in one place.
Finance
Budgets checked before money is committed, and bills matched before they are paid.
Admin and department heads
Ask for what the team needs and approve requests without chasing anyone.
FlowProcure pricing: one plan, every feature
Per month, billed annually, excluding taxes. Free plan to start.
Requesters, goods receivers and vendors are free; you pay only for buyers, approvers and finance users.