Travel desk
Plans a business trip against your expense policy, estimates the cost and drafts the trip's claim for you to confirm.
How it works
Say “Bangalore to Mumbai 12–14 Dec for a client visit”. The desk reads your expense policy (the limits for your grade on fares, hotel, per diem or meals and local travel) and the company's written travel policy, estimates the trip line by line and flags anything over the limit or not covered. When you're happy it drafts the trip's expense claim; nothing is created until you confirm, and the claim goes through the usual approvals once you add the bills and submit. After the trip it reminds you if the claim isn't filed, and Finance sees which trips are still open and can send reminders after confirming each one. Expense has no trip requests or advances yet: the desk tells you how much is within policy for an advance.
About 1 credit per trip plan; drafts, the open-trips list and reminders are free
What it reads
- Your expense policy and its limits for your grade
- The company's written travel and expense policy
- Trips planned with the desk and whether their claim is submitted
When it starts
- When an employee asks it, or the Employee assistant asks it for them
What it can do
- Create the trip's expense claim as you (a draft) (after you confirm)
- Email an employee to file a trip's claim (Finance) (after you confirm)
What it never does
- Submit or approve a claim, or request an advance
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Travel desk do?
Say “Bangalore to Mumbai 12–14 Dec for a client visit”. The desk reads your expense policy (the limits for your grade on fares, hotel, per diem or meals and local travel) and the company's written travel policy, estimates the trip line by line and flags anything over the limit or not covered. When you're happy it drafts the trip's expense claim; nothing is created until you confirm, and the claim goes through the usual approvals once you add the bills and submit. After the trip it reminds you if the claim isn't filed, and Finance sees which trips are still open and can send reminders after confirming each one. Expense has no trip requests or advances yet: the desk tells you how much is within policy for an advance.
Can the Travel desk change data on its own?
No. It asks a person to confirm before it will: create the trip's expense claim as you (a draft); email an employee to file a trip's claim (finance). It never does the following: submit or approve a claim, or request an advance.
How much does the Travel desk cost?
About 1 credit per trip plan; drafts, the open-trips list and reminders are free. Credits are a paid add-on to any flowwork.ai plan at ₹100 (US$ 1.19) per 1,000 credits, and new companies get 500 free trial credits for 30 days.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Reads a receipt photo or PDF on your claim and fills the expense line: date, merchant, amount, GST and category.
Looks across all expense claims in a month and lists, highest first, what is worth a look, with the evidence for each.
Before you approve a claim, lists the lines over the limit, without receipts or possibly duplicated, with what your policy says.