Shift roster planner
Plans next week's shifts for a manager's team, finds the days a shift is short, says who's on, and drafts shift swaps.
How it works
Ask it to plan next week's shifts for your team. It starts from everyone's usual shift in Attendance, leaves out approved and pending leave, holidays and weekly offs from People, and moves people only where a shift would fall below the number you need. It keeps enough rest after a night shift before a morning one and shares nights fairly. The scheduling is done by exact rules; the agent then explains the gaps and trade-offs ("Tuesday night is short by 1"). The roster is a draft: nothing changes in Attendance until you confirm it. Anyone can ask who is on a shift on a day, or draft a swap with a teammate; without attendance access, a confirmed swap goes to your manager to approve.
About 1 credit per roster or gap check; who's on and swaps use none
What it reads
- Shifts, usual shift assignments and weekly offs from Attendance
- Approved and pending leave and holidays from People
- Your direct reports (or teammates) from People
When it starts
- When you ask in Chat or on the agent's page
What it can do
- Draft a week's roster or a shift swap for you to confirm (after you confirm)
- Send a teammate's swap to their manager to approve (after you confirm)
What it never does
- Change anyone's shifts without a confirm
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Shift roster planner do?
Ask it to plan next week's shifts for your team. It starts from everyone's usual shift in Attendance, leaves out approved and pending leave, holidays and weekly offs from People, and moves people only where a shift would fall below the number you need. It keeps enough rest after a night shift before a morning one and shares nights fairly. The scheduling is done by exact rules; the agent then explains the gaps and trade-offs ("Tuesday night is short by 1"). The roster is a draft: nothing changes in Attendance until you confirm it. Anyone can ask who is on a shift on a day, or draft a swap with a teammate; without attendance access, a confirmed swap goes to your manager to approve.
Can the Shift roster planner change data on its own?
No. It asks a person to confirm before it will: draft a week's roster or a shift swap for you to confirm; send a teammate's swap to their manager to approve. It never does the following: change anyone's shifts without a confirm.
How much does the Shift roster planner cost?
About 1 credit per roster or gap check; who's on and swaps use none. Credits are a paid add-on to any flowwork.ai plan at ₹100 (US$ 1.19) per 1,000 credits, and new companies get 500 free trial credits for 30 days.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Explains why a day shows absent or late and drafts the correction request; briefs managers on requests waiting for them.
Checks a month's working hours against your limits, works out the overtime pay, and drafts the Overtime pay items.
Tell it about your company in plain words; it plans departments, offices, holidays, leave, work week, payroll and expenses for you to confirm.