Employee data steward
Finds incomplete profiles, documents that don’t match, duplicate records and stale data, and asks the right person to fix them.
How it works
The agent checks your employee records and ranks what is wrong: profiles missing bank details, an emergency contact, documents or personal details; a name or date of birth on an uploaded document that isn’t the one on the profile, a PAN that isn’t valid, a bank account in someone else’s name; the same PAN, email or mobile on two records; probation past its confirmation date, no manager, or a manager who has left. For each finding it says who should fix it and how. It drafts a reminder email to each employee who has something only they can fill in, and sends it only when you confirm. PAN, bank and document values are compared inside People and never shown in full. Employees can ask the assistant what is missing in their own profile. It never changes a record.
About 1 credit per set of reminders; checks and my-profile answers are free
What it reads
- Employee records you can see: profile, job details, documents and bank details (compared in People, never copied)
- For an employee: only their own profile
When it starts
- When HR asks it to check
- When an employee asks what’s missing in their profile
What it can do
- Email an employee to update their profile (after you confirm)
What it never does
- Change, merge or deactivate an employee record
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Employee data steward do?
The agent checks your employee records and ranks what is wrong: profiles missing bank details, an emergency contact, documents or personal details; a name or date of birth on an uploaded document that isn’t the one on the profile, a PAN that isn’t valid, a bank account in someone else’s name; the same PAN, email or mobile on two records; probation past its confirmation date, no manager, or a manager who has left. For each finding it says who should fix it and how. It drafts a reminder email to each employee who has something only they can fill in, and sends it only when you confirm. PAN, bank and document values are compared inside People and never shown in full. Employees can ask the assistant what is missing in their own profile. It never changes a record.
Can the Employee data steward change data on its own?
No. It asks a person to confirm before it will: email an employee to update their profile. It never does the following: change, merge or deactivate an employee record.
How much does the Employee data steward cost?
About 1 credit per set of reminders; checks and my-profile answers are free. Credits are a paid add-on to any flowwork.ai plan at ₹100 (US$ 1.19) per 1,000 credits, and new companies get 500 free trial credits for 30 days.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Answers leave balance, payslip, holiday and policy questions from the employee’s own records. Drafts leave requests and waits for the employee to confirm.
Finds the best dates for your leave and the leave type to use, then drafts the request for you to confirm.
Fills experience, employment, address proof and relieving letters, NOCs and salary certificates from People and payroll, ready for HR to issue.