HR letter writer
Fills experience, employment, address proof and relieving letters, NOCs and salary certificates from People and payroll, ready for HR to issue.
How it works
HR picks an employee and a letter; the writer fills the company's wording from the employee's record in People (and the latest payslip for a salary certificate), lists anything missing and makes the PDF. Nothing is saved or sent until HR confirms: then the letter goes into the employee's documents and/or to the employee's own email. Employees can ask for their own letters, from the agent or the Employee assistant; their requests wait for HR and are never issued automatically. Salary figures are only shown to the employee and to HR people who may see pay. No AI model is used.
Free: letters are filled from your records, no AI model is used
What it reads
- The employee's record in People: name, number, role, dates, address
- The latest payslip, for salary certificates only
- Your company's letter wording and signatory
When it starts
- When HR or an employee asks it, or the Employee assistant asks it for them
What it can do
- Save a letter to the employee's documents or email it to them (after you confirm)
What it never does
- Issue a letter an employee asked for without HR
- Show salary figures to anyone but the employee and HR with access to pay
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the HR letter writer do?
HR picks an employee and a letter; the writer fills the company's wording from the employee's record in People (and the latest payslip for a salary certificate), lists anything missing and makes the PDF. Nothing is saved or sent until HR confirms: then the letter goes into the employee's documents and/or to the employee's own email. Employees can ask for their own letters, from the agent or the Employee assistant; their requests wait for HR and are never issued automatically. Salary figures are only shown to the employee and to HR people who may see pay. No AI model is used.
Can the HR letter writer change data on its own?
No. It asks a person to confirm before it will: save a letter to the employee's documents or email it to them. It never does the following: issue a letter an employee asked for without hr; show salary figures to anyone but the employee and hr with access to pay.
How much does the HR letter writer cost?
Free: letters are filled from your records, no AI model is used. Hiring it uses none of your AI credits; it only needs a flowwork.ai plan.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
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