Probation tracker
Lists probations ending in the next 30 days or already over without a decision, briefs the manager and drafts the confirmation or extension.
How it works
For HR and managers: employees whose probation ends in the next 30 days, or has ended while they are still on probation in People. For one employee it reads attendance and leave, objectives and feedback, the latest review and the manager's notes, and drafts a short recommendation for the manager to complete: confirm, extend with a reason, or not confirm. When HR confirms a decision it drafts the confirmation or extension letter through the HR letter writer and prepares the change for HR to make in People. It never changes an employee's status itself. It can draft reminders to managers who haven't answered, and email you a weekly digest if you switch it on.
The list, decisions, reminders and the digest are free. A brief uses a few credits.
What it reads
- Joining date, probation end date and status in People (HR: the company; managers: their team)
- Attendance and leave of the last three months
- Objectives, feedback and the latest performance review you can see
When it starts
- When HR or a manager asks it, or the Employee assistant asks it for them
- Every Monday morning for people who switched on the digest
What it can do
- Record a manager's recommendation or HR's decision (after you confirm)
- Draft the confirmation or extension letter in the HR letter writer (after you confirm)
- Remind managers who haven't answered (after you confirm)
- Email you a weekly probation digest, if you switch it on
What it never does
- Change an employee's status or confirmation date
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Probation tracker do?
For HR and managers: employees whose probation ends in the next 30 days, or has ended while they are still on probation in People. For one employee it reads attendance and leave, objectives and feedback, the latest review and the manager's notes, and drafts a short recommendation for the manager to complete: confirm, extend with a reason, or not confirm. When HR confirms a decision it drafts the confirmation or extension letter through the HR letter writer and prepares the change for HR to make in People. It never changes an employee's status itself. It can draft reminders to managers who haven't answered, and email you a weekly digest if you switch it on.
Can the Probation tracker change data on its own?
No. It asks a person to confirm before it will: record a manager's recommendation or hr's decision; draft the confirmation or extension letter in the hr letter writer; remind managers who haven't answered. It never does the following: change an employee's status or confirmation date.
How much does the Probation tracker cost?
The list, decisions, reminders and the digest are free. A brief uses a few credits.. Credits are a paid add-on to any flowwork.ai plan at ₹100 (US$ 1.19) per 1,000 credits, and new companies get 500 free trial credits for 30 days.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Answers leave balance, payslip, holiday and policy questions from the employee’s own records. Drafts leave requests and waits for the employee to confirm.
Finds the best dates for your leave and the leave type to use, then drafts the request for you to confirm.
Fills experience, employment, address proof and relieving letters, NOCs and salary certificates from People and payroll, ready for HR to issue.