Leave liability calculator
Works out what you owe for unused encashable leave, explains why it moved, and drafts the provision journal.
How it works
At month or year end it works out your leave encashment liability: for every employee, the days they could encash in leave types that allow encashment (with each policy's encashment cap and, on the year-end basis, the carry-forward and accrual limits of the reset), valued at your encashment basis from Payroll's settlement settings (for example Basic ÷ 30 per day). You see the totals per entity and department and the people behind them. Each calculation is kept, so the next one shows what changed and why: joiners, exits, increments, leave taken, leave lapsed or encashed at the yearly reset, and leave credited. All figures are worked out in code from HR and Payroll, not by the AI. On your Confirm it drafts the provision journal in Books for each entity (Provision for leave encashment against the leave encashment expense) for the difference to what is already provided. It never posts the journal: finance reviews and posts it.
The calculation, the movements and the journal drafts are free. A written explanation uses a few credits.
What it reads
- Leave balances in encashable leave types and their policies, from HR
- Salaries and the encashment basis in Payroll's settlement settings
- The provision ledger's balance in Books, when you draft the journal
When it starts
- When someone who may see employees' payroll details asks for the leave liability
What it can do
- Draft the leave encashment provision journal in Books for each entity, when you confirm (after you confirm)
What it never does
- Post a journal, change leave balances or pay anyone
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Leave liability calculator do?
At month or year end it works out your leave encashment liability: for every employee, the days they could encash in leave types that allow encashment (with each policy's encashment cap and, on the year-end basis, the carry-forward and accrual limits of the reset), valued at your encashment basis from Payroll's settlement settings (for example Basic ÷ 30 per day). You see the totals per entity and department and the people behind them. Each calculation is kept, so the next one shows what changed and why: joiners, exits, increments, leave taken, leave lapsed or encashed at the yearly reset, and leave credited. All figures are worked out in code from HR and Payroll, not by the AI. On your Confirm it drafts the provision journal in Books for each entity (Provision for leave encashment against the leave encashment expense) for the difference to what is already provided. It never posts the journal: finance reviews and posts it.
Can the Leave liability calculator change data on its own?
No. It asks a person to confirm before it will: draft the leave encashment provision journal in books for each entity, when you confirm. It never does the following: post a journal, change leave balances or pay anyone.
How much does the Leave liability calculator cost?
The calculation, the movements and the journal drafts are free. A written explanation uses a few credits.. Credits are a paid add-on to any flowwork.ai plan at ₹100 (US$ 1.19) per 1,000 credits, and new companies get 500 free trial credits for 30 days.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Before a pay run is approved, compares it with the last one and lists what stands out: missing bank details or PAN, zero pay, big net pay changes, LOP spikes, joiners and leavers.
Answers “why is my pay lower this month?” by comparing payslips line by line.
Checks a full and final settlement against your own rules before payroll approves it.