Utilisation watcher
Shows who in your team or projects is under- or over-booked, and whose timesheets are missing or late.
How it works
For project managers and team leads. For a week or a month it compares the hours each person logged in Timesheets with the hours they were available (attendance worked hours, less leave and holidays; a standard day when there is no attendance), per person and per project. It says who is under- or over-booked and why, whose timesheets are missing, incomplete or not sent for approval, and how the hours split into billable and non-billable. You only see your own team and the projects whose timesheets you approve. It can draft reminders to people with missing timesheets; each reminder is emailed only when you confirm it. A Monday digest of last week is available if you switch it on. It uses no AI credits.
No credits: the numbers are worked out without an AI model.
What it reads
- Your team's and projects' time entries and timesheets
- Your team's attendance worked hours, leave and holidays
- Who reports to you in People
When it starts
- When you open it or ask the assistant about your team's utilisation
- Every Monday morning, if you switched the digest on
What it can do
- Email a reminder to a team member with a missing timesheet (after you confirm)
- Send you a Monday digest of last week
What it never does
- Change anyone's time or see people outside your team and projects
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Utilisation watcher do?
For project managers and team leads. For a week or a month it compares the hours each person logged in Timesheets with the hours they were available (attendance worked hours, less leave and holidays; a standard day when there is no attendance), per person and per project. It says who is under- or over-booked and why, whose timesheets are missing, incomplete or not sent for approval, and how the hours split into billable and non-billable. You only see your own team and the projects whose timesheets you approve. It can draft reminders to people with missing timesheets; each reminder is emailed only when you confirm it. A Monday digest of last week is available if you switch it on. It uses no AI credits.
Can the Utilisation watcher change data on its own?
No. It asks a person to confirm before it will: email a reminder to a team member with a missing timesheet. It never does the following: change anyone's time or see people outside your team and projects.
How much does the Utilisation watcher cost?
No credits: the numbers are worked out without an AI model.. Hiring it uses none of your AI credits; it only needs a flowwork.ai plan.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Drafts your week in Timesheets from the tasks, tickets and attendance hours you already have.
Tell it about your company in plain words; it plans departments, offices, holidays, leave, work week, payroll and expenses for you to confirm.
Answers “How do I…?” from the flowwork help guide in a few steps and opens the right screen. It only shows screens you already have access to.