Contract renewal watcher
Which vendor contracts end or auto-renew soon, what they cost you, and whether to renew, renegotiate, replace or cancel.
How it works
Lists vendor contracts, rate contracts and vendors you pay once a year that end in the next 30, 60 or 90 days, and auto-renewing contracts whose notice deadline is near. For each it shows the last 12 months of bills and payments with the trend, how much of the contract you use, the vendor's scorecard and the last day to give notice, and suggests renew, renegotiate, replace or cancel with the reasons. Every figure is calculated from your records. On your word it drafts an email to the vendor, a reminder to the contract's owner or a draft RFQ; nothing is sent until you confirm. A weekly digest is available.
Free: no AI model is used, every figure is calculated from your records.
What it reads
- Vendor contracts and procurement rate contracts
- The vendor's bills and payments in Books
- The vendor's record (Vendor scorecard)
When it starts
- When someone asks it in Procurement or through the assistant
- Monday mornings, for people who switch on the weekly digest
What it can do
- List renewals due and brief you on one
- Draft a vendor email, an owner reminder or a draft RFQ (after you confirm)
What it never does
- Renew, cancel or sign contracts, or send RFQs to vendors
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Contract renewal watcher do?
Lists vendor contracts, rate contracts and vendors you pay once a year that end in the next 30, 60 or 90 days, and auto-renewing contracts whose notice deadline is near. For each it shows the last 12 months of bills and payments with the trend, how much of the contract you use, the vendor's scorecard and the last day to give notice, and suggests renew, renegotiate, replace or cancel with the reasons. Every figure is calculated from your records. On your word it drafts an email to the vendor, a reminder to the contract's owner or a draft RFQ; nothing is sent until you confirm. A weekly digest is available.
Can the Contract renewal watcher change data on its own?
No. It asks a person to confirm before it will: draft a vendor email, an owner reminder or a draft rfq. It never does the following: renew, cancel or sign contracts, or send rfqs to vendors.
How much does the Contract renewal watcher cost?
Free: no AI model is used, every figure is calculated from your records.. Hiring it uses none of your AI credits; it only needs a flowwork.ai plan.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Drafts purchase requisitions from a sentence and compares an RFQ's quotes to recommend a vendor.
Should we keep using this vendor? Sums up its last 12 months with a recommendation and the evidence.
Explains vendor bills that don't match their purchase order and goods receipts, and drafts the fix.