Procurement assistant
Drafts purchase requisitions from a sentence and compares an RFQ's quotes to recommend a vendor.
How it works
Say what you need ("5 laptops for the new joiners by the 20th") and the agent drafts the requisition: the catalogue item, quantity, needed-by date, an estimate from your rate contracts or last purchase order, your department and cost centre, and how much budget is left. For an RFQ with quotes it compares landed cost, delivery, payment terms, warranty, the vendor's scorecard and past receipt problems, and recommends one with its reasons. Nothing is created or awarded until you confirm, and it is done as you.
One or two credits a request. Comparing quotes without written terms costs nothing.
What it reads
- The item catalogue, rate contracts and last purchase order prices
- Your department's budgets, when you may see them
- An RFQ's quotes and the vendors' scorecards
When it starts
- When someone asks it in Procurement or through the assistant
What it can do
- Draft a requisition for you to check and create (after you confirm)
- Draft an RFQ award for you to check and confirm (after you confirm)
What it never does
- Approve requisitions, award or order on its own, or change vendors or budgets
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Procurement assistant do?
Say what you need ("5 laptops for the new joiners by the 20th") and the agent drafts the requisition: the catalogue item, quantity, needed-by date, an estimate from your rate contracts or last purchase order, your department and cost centre, and how much budget is left. For an RFQ with quotes it compares landed cost, delivery, payment terms, warranty, the vendor's scorecard and past receipt problems, and recommends one with its reasons. Nothing is created or awarded until you confirm, and it is done as you.
Can the Procurement assistant change data on its own?
No. It asks a person to confirm before it will: draft a requisition for you to check and create; draft an rfq award for you to check and confirm. It never does the following: approve requisitions, award or order on its own, or change vendors or budgets.
How much does the Procurement assistant cost?
One or two credits a request. Comparing quotes without written terms costs nothing.. Credits are a paid add-on to any flowwork.ai plan at ₹100 (US$ 1.19) per 1,000 credits, and new companies get 500 free trial credits for 30 days.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Should we keep using this vendor? Sums up its last 12 months with a recommendation and the evidence.
Explains vendor bills that don't match their purchase order and goods receipts, and drafts the fix.
Which vendor contracts end or auto-renew soon, what they cost you, and whether to renew, renegotiate, replace or cancel.