Vendor scorecard summariser
Should we keep using this vendor? Sums up its last 12 months with a recommendation and the evidence.
How it works
Before a renewal, an award or a big order, pick a vendor and the agent sums up its last 12 months: spend, on-time delivery against the order dates, accepted and rejected quantity, returns, its prices against other vendors for the same items, bills that didn't match the order and receipt, debit notes, overdue bills, its share of each category you buy, GSTIN status and contracts ending. It recommends keep, keep with conditions, review or don't award, and shows why. Every figure is calculated from your records; it changes nothing. It can also list the vendors that need a look.
Free: no AI model is used, every figure is calculated from your records.
What it reads
- Purchase orders, goods receipts and procurement's vendor scorecard
- The vendor's bills and debit notes in Books
- The vendor record, its contracts and its stored GSTIN check
When it starts
- When someone asks it in Procurement or through the assistant
What it can do
- Summarise a vendor and recommend whether to keep using it
- List the vendors that need a look
What it never does
- Change vendors, award, order, or run new paid verification checks
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Vendor scorecard summariser do?
Before a renewal, an award or a big order, pick a vendor and the agent sums up its last 12 months: spend, on-time delivery against the order dates, accepted and rejected quantity, returns, its prices against other vendors for the same items, bills that didn't match the order and receipt, debit notes, overdue bills, its share of each category you buy, GSTIN status and contracts ending. It recommends keep, keep with conditions, review or don't award, and shows why. Every figure is calculated from your records; it changes nothing. It can also list the vendors that need a look.
Can the Vendor scorecard summariser change data on its own?
No. It never does the following: change vendors, award, order, or run new paid verification checks.
How much does the Vendor scorecard summariser cost?
Free: no AI model is used, every figure is calculated from your records.. Hiring it uses none of your AI credits; it only needs a flowwork.ai plan.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Drafts purchase requisitions from a sentence and compares an RFQ's quotes to recommend a vendor.
Explains vendor bills that don't match their purchase order and goods receipts, and drafts the fix.
Which vendor contracts end or auto-renew soon, what they cost you, and whether to renew, renegotiate, replace or cancel.