Interview scheduler
Finds a time that works for the whole panel and the candidate, and books the interview when you confirm.
How it works
Tell it the candidate, the round, the panel and the days. It checks each panelist's working hours in their own time zone, their connected calendars (only busy times, never what the meetings are) and their Recruit interviews, plus the candidate's other interviews, and proposes the three best slots. When a panelist has no calendar connected it says so and uses working hours and Recruit interviews only. You pick a slot and confirm; Recruit then schedules the interview as you and sends the invites. When a candidate asks for another time it proposes new slots and drafts the change for you to confirm.
No credits: slots are found without the AI model
What it reads
- Panelists' busy times from their connected calendars
- Panelists' and the candidate's interviews in Recruit
- Each person's time zone
When it starts
- When a recruiter asks for slots
What it can do
- Propose interview slots
- Schedule or reschedule the interview in Recruit (sends the invites) (after you confirm)
What it never does
- Read what panelists' meetings are about
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Interview scheduler do?
Tell it the candidate, the round, the panel and the days. It checks each panelist's working hours in their own time zone, their connected calendars (only busy times, never what the meetings are) and their Recruit interviews, plus the candidate's other interviews, and proposes the three best slots. When a panelist has no calendar connected it says so and uses working hours and Recruit interviews only. You pick a slot and confirm; Recruit then schedules the interview as you and sends the invites. When a candidate asks for another time it proposes new slots and drafts the change for you to confirm.
Can the Interview scheduler change data on its own?
No. It asks a person to confirm before it will: schedule or reschedule the interview in recruit (sends the invites). It never does the following: read what panelists' meetings are about.
How much does the Interview scheduler cost?
No credits: slots are found without the AI model. Hiring it uses none of your AI credits; it only needs a flowwork.ai plan.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Answers job seekers on your careers site from your published jobs and FAQ; candidates can check their status and ask to move an interview.
Turns a short brief into a complete job, in your company's style, ready to review.
Explains your Recruit reports: what changed, where hiring slows down and where to look.