Spend analytics
Where can we save on purchases? Spend by category, vendor, cost centre and month, with 3–5 savings opportunities.
How it works
Pick a period and an entity. The agent reads your posted purchase bills, vendors and payments in Books, and your purchase orders when you use Procurement, and shows spend by category, HSN/SAC, vendor, cost centre and month, and how concentrated it is in a few vendors. It finds the same item bought from several vendors at different prices (and what you'd save if everyone paid the best price), small vendors you could consolidate, bills without a purchase order, duplicate vendor records with the same GSTIN, PAN or bank account, and recurring charges that grew. It writes 3–5 savings opportunities with the evidence and an estimated value. Every figure is calculated from your records; it changes nothing.
Free: no AI model is used, every figure is calculated from your records.
What it reads
- Posted purchase bills, vendors, vendor payments and vendor bank accounts in Books
- Purchase orders in Procurement, when you use it
When it starts
- When someone asks it in Books or Procurement, or asks the assistant "where can we save on purchases?"
What it can do
- Show spend by category, HSN/SAC, vendor, cost centre and month
- Write 3–5 savings opportunities with evidence and an estimated value
- List duplicate vendors and bills bought without a purchase order
What it never does
- Change bills, vendors, payments or orders
Safe by design
- One assistant, many agents. Ask the Employee assistant in the app or on WhatsApp; it calls the agents your company has hired that you may use.
- Hired, not switched on. Your admin hires each agent from the catalogue and chooses who can use it.
- Agents propose, people confirm. Anything that changes data, like a leave request, waits for a person to confirm it.
- Same access as the user. An agent sees only what the person asking is allowed to see.
- AI processing in India. Agents run on models hosted in India (AWS Mumbai).
- Budgets and a hard stop. Set a monthly credit limit per agent; agents stop when credits run out.
- Every run recorded. Admins see each run, the credits it used and what it did.
Frequently asked questions
What does the Spend analytics do?
Pick a period and an entity. The agent reads your posted purchase bills, vendors and payments in Books, and your purchase orders when you use Procurement, and shows spend by category, HSN/SAC, vendor, cost centre and month, and how concentrated it is in a few vendors. It finds the same item bought from several vendors at different prices (and what you'd save if everyone paid the best price), small vendors you could consolidate, bills without a purchase order, duplicate vendor records with the same GSTIN, PAN or bank account, and recurring charges that grew. It writes 3–5 savings opportunities with the evidence and an estimated value. Every figure is calculated from your records; it changes nothing.
Can the Spend analytics change data on its own?
No. It never does the following: change bills, vendors, payments or orders.
How much does the Spend analytics cost?
Free: no AI model is used, every figure is calculated from your records.. Hiring it uses none of your AI credits; it only needs a flowwork.ai plan.
Where is the data processed?
Agents run on AI models hosted in India and see only what the person using them is allowed to see. Admins see every run and the credits it used.
Other agents
Drafts purchase requisitions from a sentence and compares an RFQ's quotes to recommend a vendor.
Should we keep using this vendor? Sums up its last 12 months with a recommendation and the evidence.
Explains vendor bills that don't match their purchase order and goods receipts, and drafts the fix.